Bain & Company, Inc.

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world's best places to work, a champion of diversity and a model of social responsibility. We are currently ranked the #1 consulting firm on Glassdoor’s Best Places to Work list, and we have maintained a spot in the top four on Glassdoor's list for the last 12 years. We believe that diversity, inclusion and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities and potential, then create an environment where you can thrive both professionally and personally. We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ and parents.

WHO YOU WILL WORK WITH

You will, in this critical role, be responsible for ensuring Bay Area office events deliver a best-in-class experience and are run efficiently and effectively. Events can range from individual class events to large-scale gatherings, where the Events Specialist will be responsible for calendar management, end-to-end event planning, and securing necessary resources (venues, technical support, food & beverage, etc.). This role will also provide general support to the Business Operations teams. This role will require frequent teaming with many Bay Area office departments and some regional functions. 

WHERE YOU WILL WORK

You will be based out of the San Francisco Office and will operate on a hybrid model. This Events Specialist will be expected to be present in office at least 3 days a week, with some shifting in schedule as needed for events. Some travel required (up to ~150 miles) for occasional site scouting. 

WHAT YOU WILL DO

Event Administration: 

• You will , with supervision from the Business Operations Lead, arrange and coordinate all administration necessary for out-of-office events, dinners, as well as supporting meetings and trainings in the office 
• You will manage event/meeting/training communications, including invitations, reminders and any event requirements including sending and analyzing all post-event feedback surveys, etc.
• You will implement and design creative aspects of all events and meetings (in conjunction with any committees or hosts as necessary)
• You will maintain full office calendar to ensure events do not overlap and all are made aware of when events can take place during the year
• You will partner with Office Services for events to manage adequate food/beverage orders
• You will understand and coordinate with Business Operations Lead, and HR on all policy parameters for events and ensure all planning events follow these requirements
• You will build and maintain an approved list of common local area vendors and facilities and points of contact for events of all sizes
• You will build professional experience by assisting Business Operations Lead with site selection and contract negotiation for all large local offsite events and meetings, including but not limited to Holiday Party, Summer Offsite, Winter Weekend, Leadership Team retreats, office wide cultural events, etc.
• You will, when necessary, work with contracted hotels and event venues on food and beverage orders, AV needs and room set-ups; including room block reservations and assignments.

Ad Hoc Operations: 

• You will support the planning of any event not directly responsible for owning, including budget tracking and guardian/chaperone participation 
• You will perform special projects and other related duties as assigned or as responsibilities dictate
• You will help develop and/or coordinate any required creative, content, swag, etc. for in office events, competitions, and awards
• You will develop slides and other business-related materials as necessary for the Business Operations team

ABOUT YOU

• A minimum of three (3) years of administrative support and/or event planning experience 
• Strong organizational skills, attention to detail, and confidentiality required
• Professional written and verbal communication skills
• Ability to work independently and as an integral member of cross-functional teams
• Strong customer service focus
• Ability to be present in the office for 3+ days/week and at relevant events
• Flexibility with hours; ability to work overtime and evenings as needed
• Some travel is required (up to ~150 miles) for occasional site scouting 

U.S. Compensation Information

 This role may also be eligible for other elements of discretionary compensation