Bain & Company, Inc.

WHAT MAKES US A GREAT PLACE TO WORK

Bain & Company is a global consultancy that helps the world’s most ambitious change makers define the future. Across 65+ offices in 40+ countries, we work alongside our clients as one team with a shared ambition to achieve extraordinary results, outperform the competition, and redefine industries. We complement our tailored, integrated expertise with a vibrant ecosystem of digital innovators to deliver better, faster, and more enduring outcomes. Our 15-year commitment to building a great place to work has earned us consistent recognition as one of the top companies on Glassdoor’s Best Places to Work list and in rankings by Fortune, Forbes, Vault, and Working Mother. We believe that a diversity of backgrounds, experiences, and perspectives is essential to creating an environment where our people can thrive and deliver their best. We are proud to be an equal opportunity employer and are committed to fostering a supportive, inclusive, and respectful environment for all.

WHO YOU WILL WORK WITH

You’ll be part of our Global Business Services (GBS) Center in Warsaw, supporting Bain’s offices across Europe, the Middle East, and Africa (EMEA). This team delivers seamless and professional internal services that empower our consulting and leadership teams to remain focused on client results.

As a Travel & Expense Manager, you will lead a core function within the GBS structure—playing a crucial role in upholding operational excellence and user experience across the region.

WHERE YOU’LL FIT WITHIN THE TEAM 

The Travel & Expense (T&E) Manager will lead a team responsible for:

• Managing end-to-end travel and expense operations
• Ensuring policy compliance and internal controls
• Driving user-friendly, efficient experiences
• Leading process improvement initiatives and leveraging data to identify optimization opportunities

You’ll partner closely with regional stakeholders, finance teams, and systems experts to ensure consistency, innovation, and service quality in all aspects of T&E.

WHAT YOU’LL DO

In this role, you will:

• Lead the T&E function for the EMEA region from the GBS Center
• Supervise a team of specialists to ensure smooth processing of travel bookings and expense claims
• Oversee compliance with global and local T&E policies and internal controls
• Design and implement process enhancements focused on operational efficiency and user experience
• Partner with global stakeholders to align systems, reporting, and service models
• Provide analytics and insights to drive cost management and strategic decision-making
• Serve as a go-to expert for travel systems and expense platforms, supporting training and adoption
• Foster a strong team culture focused on excellence, collaboration, and continuous improvement

ABOUT YOU 

We’re looking for a skilled leader and expert in Travel & Expense operations, with the following qualifications:

• Strong expertise in T&E processes, compliance, and policy frameworks
• Educational background in Finance, Accounting, or related field
• 8+ years of experience managing Travel & Expense teams and services
• Demonstrated ability to lead teams, coach talent, and manage performance
• Strategic mindset with the ability to drive process improvements
• Excellent communication and stakeholder management skills
• Experience with ERP financial systems and analytics tools
• High attention to detail, strong time management, and organizational capabilities
• Analytical thinker with a focus on results, efficiency, and service quality
• Upholds professional integrity and models continuous learning and growth

WHAT WE OFFER

At Bain, we are committed to providing an exceptional employee experience. As a Travel & Expense Manager, you will benefit from:

• Comprehensive onboarding and structured training
• CIMA certification support (Bain is a certified CIMA employer)
• Hybrid work model: 40% in-office, 60% remote flexibility
• Daily use of English and other foreign languages
• A central Warsaw office with a fully stocked cafeteria
• Extensive employee benefits, including:
  • Private medical and dental care
  • Multisport card, yoga classes, and wellness programs
  • Life insurance
  • Referral program and tech/ergonomics allowance
  • Video game room and leisure zone for breaks
• Ongoing team bonding activities: integration events, team lunches and dinners, offsite trips