WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHO YOU’LL WORK WITH
You’ll be part of our Global Business Services Center in Warsaw, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together.

WHERE YOU’LL FIT WITHIN THE TEAM
As a Manager’s Assistant, you’ll provide high-quality administrative support to several senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes.

WHAT YOU’LL DO

Calendar management

• Successfully managing busy and ever-evolving diaries, proactively managing when schedules change
• Re-scheduling complex meetings and travel itineraries, often at short notice
• Extensive internal and external meeting scheduling
• Building and maintaining strong working relationships with key client contacts

 Travel and Logistics

• Working with our travel company to co-ordinate sophisticated travel itineraries
• Administering timely procurement of visas and other travel documentation. Proactively pre-empting travel plans
• Providing logistical and technical support for all meetings, conferences, and workshops, using PowerPoint, Word, Excel, and online research

 Relationship management

• Supporting leaders and colleagues - building and maintaining cooperative relationships with clients and colleagues of all levels both internally and externally
• CRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards

Expenses 

• Processing time and expense submissions. 
• Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.

ABOUT YOU
You're a positive, proactive problem-solver who thrives in a dynamic, team-first environment. You're organized, detail-oriented, and eager to take initiative.

Required Skills & Experience

• Fluency in English and German, both written and verbal

• Strong working knowledge of Microsoft Outlook, Lotus Notes, or Google Calendar

• Experience working in a fast-paced, demanding support environment

• Demonstrated ability to support multiple leaders with competing priorities

Nice to Have

• BA or Master’s degree

• Exposure to CRM systems and experience with international travel logistics