WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009.

Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHO YOU’LL WORK WITH 

The Intern, EMEA Travel & Expense plays an integral role in processing invoices and expenses with a high level of functional and technical expertise. This individual operates with autonomy, ensuring accurate and timely entry of expenses into the system. They serve as support and a point of contact for internal and external stakeholders—responding to inquiries, upholding policy compliance, and providing exceptional customer service. This role is pivotal in maintaining adherence to Bain’s Travel & Expense (T&E) policies and supporting employees through clear guidance and issue resolution.

WHAT YOU’LL DO

Travel & Expense Operations

• Review employee expense reports for reasonableness, policy compliance, timeliness, completeness, and accuracy
• Respond to employee queries with professionalism and clarity, demonstrating strong written and verbal communication skills
• Partner with team members to address workflow volumes and provide rebalancing recommendations
• Identify irregularities and nonstandard submissions requiring escalation or additional review
• Perform routine audits per departmental control requirements while delivering excellent customer service
• Generate reports and perform analytical reviews to support operational improvements

ABOUT YOU

Personal Attributes

• Strong attention to detail and time management
• Excellent problem-solving and critical thinking skills
• Clear and confident communicator
• Demonstrates a customer-first mindset and strong interpersonal skills
• Flexible, collaborative team player with a proactive approach
• Comfortable working independently and in virtual/hybrid environments

Technical & Professional Skills

• Experience in T&E or a related finance/accounting function
• Proficient in processing financial transactions and expense reports
• Familiar with accounting systems, policies, and compliance best practices
• Comfortable using Excel and reporting tools to support analysis

Qualifications and Experience

Required

• Proficiency in English (written and verbal)
• Strong working knowledge of Excel
• Ability to work full-time (40% onsite and 60% remote) 2 days a week in the Warsaw office.

Preferred

• Experience with SAP and ServiceNow
• Exposure to process transitions or shared services environments
• Some experience in a Travel & Expense or finance-related role
• Background in a consulting firm or global captive service unit

Career Development at Bain

At Bain, career development is highly personalized. We provide structured training to set you up for success and stretch opportunities to accelerate your growth. With a clearly defined career framework, you’ll have access to:

• Individualized mentorship and feedback
• Formal learning pathways and informal coaching
• A variety of professional development opportunities to shape your unique path

Whether you're looking to deepen your expertise or expand into new areas, Bain empowers you to grow with flexibility and support.