General Information

Job Title
Executive Assistant - Oslo (Norwegian speaker)
Job ID
100594
Work Areas
Administrative
Employment Type
Permanent Full-Time
Location(s)
Oslo

Description & Requirements

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHERE YOU’LL FIT WITHIN THE TEAM

Role summary

Work with other EAs/MAs in a team environment to provide the best comprehensive support/coverage possible for 3 Partners within Bain & Company. The role can include side tasks such as event planning, office services or other internal projects.

 

WHAT YOU’LL DO

Core responsibilities

  • Successfully managing a hectic and ever changing diary
    • Proactively predict when schedules are likely to change and make adjustments where necessary, ensuring all participants are fully informed of all changes.
    • Re-scheduling complex meeting - and travel itineraries at short notice.
  • Coordinate complex travel itineraries and administer the timely procurement of visas and other travel documentation. 
    • Provide detailed travel itineraries for each trip and ensure relevant travel documentation is collated and presented well ahead of time.
  • Build and maintain co-operative relationships with clients and colleagues at all levels both internally and externally.
    • Prudent handling of confidential and highly sensitive information on a regular basis and act as a liaison to the Partner and other colleagues.
  • Proactively manage the partner’s client development efforts, including building relationships to get to that important first meeting and beyond. 
    • Coordinating preparatory meetings, lunches, dinners and events. Schedule a meeting with the partner once per week to go over who to contact during the upcoming week.
  • Update the Bain client database (Cortex) fully with all contact data and actions. Maintain partner’s contact database in Cortex.
  • During regular communication meetings provide updates for projects, diary appointments, etc.; managing their “to do” lists and generally being proactive in thinking about what you can take on in order to leverage their time.   
  • Organize conferences and events, as required.
  • Manage expenses, timesheets and mileage reporting on a regular basis as agreed with the partner.

 

Additional activities

  • Provide support and cover for other EA/MAs as well as local support
  • Involvement in internal office-wide projects.
  • Any other duties which are compatible with the main role objective.

 

ABOUT YOU

Qualifications

  • B.A. degree or equivalent combination of education and experience required. 
  • Minimum of 5 years of executive support experience required.
  • High level professional manner and appearance is required.
  • Strong proficiency in Microsoft Office Suite (Microsoft Outlook, Word, Excel and PowerPoint).
  • Excellent customer service, communication and organizational skills.
  • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information.
  • Ability to work productively both independently and as part of a team in a demanding, high standards environment.
  • High level of written and spoken English and Norwegian language 

 

ABOUT US

Bain & Company is a global consultancy that helps the world’s most ambitious change makers define the future. Across 63 offices in 38 countries, we work alongside our clients as one team with a shared ambition to achieve extraordinary results, outperform the competition, and redefine industries. We complement our tailored, integrated expertise with a vibrant ecosystem of digital innovators to deliver better, faster, and more enduring outcomes. Our 10-year commitment to invest more than $1 billion in pro bono services brings our talent, expertise, and insight to organizations tackling today’s urgent challenges in education, racial equity, social justice, economic development, and the environment. We earned a gold rating from EcoVadis, the leading platform for environmental, social, and ethical performance ratings for global supply chains, putting us in the top 2% among other consulting firms. Since our founding in 1973, we have measured our success by the success of our clients, and we proudly maintain the highest level of client advocacy in the industry.

Go back