Bain & Company, Inc.

WHAT MAKES US A GREAT PLACE TO WORK  

We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. 

WHO YOU’LL WORK WITH  

You’ll join our EMEA Recruit Enablement team, part of the Warsaw GBS office. This team plays a key role in ensuring Bain delivers a best-in-class recruiting experience for all candidates across the region. In this role, you’ll collaborate closely with Bain’s EMEA offices, providing support for day-to-day recruiting activities and system administration. You’ll also contribute to broader project work aimed at improving how we recruit across the region. 

WHERE YOU’LL FIT WITHIN THE TEAM  

As a Recruiting Administrator (called Coordinator, EMEA Recruit Enablement), you’ll support regional recruiting efforts - managing critical workflows, owning key systems, and ensuring a smooth interview process for candidates. Your contributions will directly impact the quality and efficiency of Bain’s recruiting operations across EMEA. 

Our team works in a hybrid model (40% of working time in the office). 

WHAT YOU’LL DO  

 Managing candidates’ applications in recruiting system 

• Pre-screening and screening applications for desired roles and events
• Updating recruitment process workflow steps
• Managing screening lists in the system
• Administering applicants journey to ensure all profiles are managed in a timely manner

 Managing interview process 

• Scheduling job interviews for candidates applying to Bain consulting roles
• Supporting the interviewers allocations and timelines
• Sending interview invites to candidates via recruiting system
• Monitoring the team mailbox for potential candidate questions
• Supporting communication among the local recruiting teams in EMEA, interviewers, and candidates

 Process improvement and project work 

• Sharing expertise and best practices with the Warsaw GBS team and EMEA local offices
• Supporting process improvement and implementation of tools and automations
• Collaborating with Warsaw GBS team to gain the highest process efficiency

 Additional responsibilities  

• Covering for your team colleagues 
• Preparing events paperwork and logistics
• Supporting Recruitment days
• Other recruiting related tasks

ABOUT YOU  

• Minimum of a bachelor’s degree

• 2–3 years of experience in recruiting administration, HR operations, or similar roles

• Proficient in using HR systems or talent management platforms

• Fluent in English (C1 level); additional language skills are a plus

• Strong communication and collaboration skills

• Meticulous attention to detail and a proactive, solution-oriented mindset

• Flexible and adaptable in a dynamic, fast-paced environment