Bain & Company, Inc.

WHAT MAKES US A GREAT PLACE TO WORK  

We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHO YOU’LL WORK WITH  

You’ll join our EMEA HR Operations team, part of the Warsaw GBS office that supports scalable HR operations and support for Bain offices located in the EMEA region. The department’s mission is to drive process standardization and centralization across offices to support the company’s continued growth and to maintain its position as the best place to work.

In this role, you’ll collaborate closely with Bain’s EMEA offices, providing support for day-to-day HR operations, focusing on Employee Records and Movements as well as system administration. You’ll also contribute to broader project work aimed at improving processes in the region. 

WHERE YOU’LL FIT WITHIN THE TEAM  

As a Junior HR Specialist (internal title for the position is Coordinator, EMEA HR Operations), you’ll own delivery for specified HR activities and processes in allocated offices. The role is varied, deadline-driven, and demands exceptional time management and attention to detail. This position requires daily use of multiple core Bain systems and applications and may cover all areas of Bain Human Capital operations (Consulting Staff Professional Development, Business Functions HR, Employee Administration, Human Capital Analytics) according to the needs of the supported offices and areas of specialization.

Our team works in a hybrid model (40% of working time in the office).  

WHAT YOU’LL DO  

 Onboarding & Induction 

• Coordinate onboarding sessions for new hires, managing scheduling, trainer assignment, and session delivery to ensure a smooth integration experience
• Serve as the point of contact for new joiners and trainers, offering guidance and support throughout the induction period

 Travel & Expense Management  

• Support employees with seamless travel and accommodation booking, ensuring a smooth experience
• Monitor and review travel and accommodation expenses, ensuring accuracy, cost-efficiency, and alignment with budget guidelines

 Time & Absence Administration 

• Prepare and deliver accurate, timely reports on time and absence records.
• Respond to ad-hoc reporting requests, providing clear insights and answers related to employees’ time and absence data

 Staffing & Reporting  

• Coordinate staffing allocations to ensure balanced resourcing across teams and projects, supporting both business needs and employee development.
• Prepare and deliver clear staffing reports

Sustainability & Surveys 

• Prepare sustainability report
• Administer employee surveys, monitor participation, and analyze results to provide actionable insights for the local HR team

ABOUT YOU  

• Minimum of a bachelor’s degree

• 2–3 years of experience in HR administration and operations,

• Experience in using HR systems or talent management platforms; knowledge of WorkDay would be a plus  

• Fluent in English (C1 level) 

• Strong communication and collaboration skills

• Meticulous attention to detail and a proactive, solution-oriented mindset

• Flexible and adaptable in a dynamic, fast-paced environment

• Able to effectively manage time with competing business priorities
• Outstanding organization, prioritization and time management skills