Bain & Company, Inc.

WHO WE ARE

Bain & Company is recognised as one of the top international management consultancy firms.  We assist major corporations worldwide with strategy, acquisitions, organisational design and performance improvement.  

We are proud to be consistently recognized as one of the world's best places to work, a champion of diversity and a model of social responsibility. We are currently ranked the #1 consulting firm on Glassdoor’s Best Places to Work list, and we have maintained a spot in the top four on Glassdoor's list for the last 12 years. We believe that diversity, inclusion and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally. We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ and parents.

Our vibrant and dynamic team in Athens is expanding and is looking for an Administrative Assistant with an immediate start date.  

WHAT YOU'LL DO

Working in a polished, professional and friendly team providing an exceptional level of customer service to both external clients, visitors and Bainies. This is a busy and varied role involved in wider aspects of the office community and operations.

The Administrative Assistant role plays an integral part as champion of our office space, continuing to uphold exceptional levels of service and customer care.

This position will have responsibilty for the smooth and efficient running of the Bain Athens office premises.

KEY RESPONSIBILITIES AND ACTIVITIES

• Manage office facilities, equipment, and provisioning of all supplies as required
• Act as a key point of contact for all general office inquiries, liaising with the landlord, external contractors, and other agencies regarding facilities
• Working effectively with all departments to handle requests and to fulfil common goals in a proactive and customer service manner
• Act as the key contact person for all office security procedures
• Support the business with any other administrative duties required
• Logging and greeting all visitors, including clients, other Bainies, delivery persons, maintenance workers, etc.; issue and monitor access cards to ensure proper security is in place for Bain & Company
• Manage the inbound calls and direct them in an appropriate manner and handle requests, when appropriate
• Handling of incoming and outgoing mail and packages, copy/binding requests and large mailings
• Oversee the booking of meeting rooms and manage their logistics including general set up/clean-up of rooms, catering requests, liaising with Technology Services for audio and video conferencing requests

The above duties are not an exhaustive list and the individual in this role will also be expected to get involved in other aspects of the Office as required. This role description may be subject to change, depending on current requirements within the business.    

WHO YOU ARE

PERSONAL ATTRIBUTES

• Proactive, confident and motivated individual
• Highly organized with excellent attention to detail and accuracy skills
• Time management skills, and an ability to prioritise
• Strong communication, interpersonal, and problem solving skills
• Hard worker with a positive mindset
• Team player, able to work on their own initiative

QUALIFICATIONS

ESSENTIAL

• 1-5 years of work experience in a similar Administrative Assistant role
• Experience of working in a demanding client driven environment, preferably in professional services
• Bahcelor degree or Diploma in Secretarial studies or Office Administration or other relevant field 
• Computer literate; proficient in using Microsoft Outlook, Word and Internet along with good Excel and  PowerPoint skills
• Excellent writing and oral communication skills in both English and Greek

DESIRED

• Familiarity with meeting room AV equipment including Polycom video conferencing system
• Events management experience

We offer a competitive compensation package and benefits, with career development and training along the way.